PAGE-CHARGE GRANT APPLICATION GUIDELINES

Graduate students in WFSC who are enrolled at the time of acceptance of a manuscript for publication on which they are first author are eligible to apply for funds to assist with associated page-charges, if no other source of funds is available to the student.

• The maximum amount requested per fiscal year for page-charges will vary according to the amount of funds allocated to GPEF. Please contact a GPEF committee member to inquire about the maximum amount to be requested.

• 
  The amount available to students is subject to change based upon available funds at the discretion of the GPEF committee during a fiscal year.

• 
  Page-charge funds are available on a first-come, first-serve basis, as the committee can only budget a small amount for this purpose each year.

• 
  Since GPEF funds are limited, students with other sources of funding for publication costs must utilize those funds first. Many journals wave page charges for graduate students. 

Instructions

All page-charge grant application packages may be submitted electronically at any time using the form linked below, allowing time for review by the committee and processing by the WFSC accounting office.  

• All application packages must include an electronically submitted GPEF Page-Charge Grant Application (this will be highlighted as a link to the form which will be filled out online and has a “submit” button).  The student should also send an email to one of the GPEF committee co-chairs to let them know that a page-charge grant application has been submitted electronically, as the GPEF email is only checked frequently around quarterly deadlines for travel grants.
   

• A copy of the accepted manuscript, a copy of the letter from the journal editor stating the manuscript has been accepted, and documentation of cost for page-charges must also be submitted at time of application.  This portion of the package can be mailed to one of the GPEF committee co-chairs.
   

• In addition, the student’s faculty advisor must submit an email to a GPEF committee co-chair stating that they approve of this request and that no other source of funds is available. 

Note:  A copy of the page-charge invoice and galley proofs will be required for payment to be made, but is not required at the time of application.