TRAVEL AND PRESENTATION GRANT APPLICATION GUIDELINES

Graduate students in WFSC who are enrolled at the time of a meeting in which they plan to present a paper or poster are eligible to apply for funds to assist with meeting expenses including registration, travel, lodging, meals, slide developing, and poster printing in the Landscape Information Systems Lab in Nagle Hall (Logo of the Wildlife and Landscape Information Systems Lab to be placed on posters printed on the plotter), only if other sources of funding are not available to the student for travel to meetings.

• The maximum amount awarded to a student per fiscal year or per meeting will depend upon the amount of funds allocated to GPEF. Please contact a GPEF committee member to inquire about the maximum amount to be awarded.

• The amount available to students is subject to change based upon available funds at the discretion of the GPEF committee during a fiscal year.

• Since GPEF funds are limited, students with other sources of funding for travel to meetings must utilize those funds first.

• All application packages must include an electronically submitted GPEF Travel and Presentation Grant Application.

• A copy of the abstract (with title), documentation of meeting registration cost (e.g. meeting (pre)registration form), short curriculum vitae, TAMU travel and leave request (if a state of Texas TAMU employee), and itinerary/justification for travel (if travelling outside North America) must also be emailed to a GPEF committee co-chair.

• In addition, the student’s faculty advisor must submit an email to the above address stating that they approve of this request and that no other source of funds is available.

Instructions

All travel and presentation grant application packages must be submitted electronically on or shortly before the deadline using the form linked below (specific instructions included).  

Deadlines for submission (based on fiscal calendar (FY) Sept.-August):

• FY Quarter 1 Deadline is August 1 for

            Meetings from Sep. 1 – Nov. 31 within or outside the continental U.S. and

            Meetings from Dec. 1 – Feb. 28 outside the continental U.S.

• FY Quarter 2 Deadline is November 1 for

            Meetings from Dec. 1 – Feb. 28 within or outside the continental U.S. and

            Meetings from Mar. 1 – May 31 outside the continental U.S.

• FY Quarter 3 Deadline is February 1 for

            Meetings from Mar. 1 – May 31 within or outside the continental U.S. and

            Meetings from June 1 – Sept. 30 outside the continental U.S.

• FY Quarter 4 Deadline is May 1 for

            Meetings from June 1 – Aug. 31 within or outside the continental U.S. and

            Meetings from Oct. 1 – Dec. 31 outside the continental U.S.

 Note:  Applications for meetings outside continental U.S. may be submitted early as stated above to allow additional time for making travel arrangements.   See form for detailed instructions on airline ticket purchases